When you are submitting medical documents to immigration authorities, healthcare providers, employers, or schools, accuracy matters. Certling provides certified medical and vaccine record translations into English, with clear formatting and reliable quality checks.
- Instant quote: upload a scan or photo to see pricing immediately.
- Per-word pricing: pay for the content you need, not page count.
- Certified delivery: digital PDF ready for official submission.
- Secure handling: documents stay within our systems and are purged after completion.
Get started in minutes
- Upload your document(s)
- Select the purpose (immigration, healthcare, school, etc.)
- Receive your quote instantly and place your order
Accuracy and Patient Safety
Medical translations are not just “nice to have”. They are often used to make decisions about care, eligibility, and compliance. That is why our medical translations follow a careful workflow designed to reduce risk and improve clarity.
Our translators work with medical terminology daily and each file goes through quality checks for consistency, completeness, dates, names, dosages, and formatting. If anything in the source document is unclear (handwriting, abbreviations, partial scans), we will flag it and handle it transparently.
What we focus on
- Accurate medical terminology and abbreviations
- Consistency across multi-page records
- Clear layout for caseworkers and clinicians
- Dates, units, and vaccine schedules
- Fast resolution of any client queries
Certified Medical and Vaccine Record Translations
Certling specialises in certified translations of medical documents such as vaccination records, test results, discharge summaries, prescriptions, and clinic letters. Our certified translations include a signed certification statement confirming the translation is accurate and complete.
Certified translations are commonly requested for immigration (including U.S. immigration), healthcare abroad, school admissions, and legal or insurance use. We deliver a certified PDF as standard, and can arrange posted hard copies when required.
Certification includes
- Date of certification
- Translator’s name and signature
- Contact details
- Statement of accuracy and completeness
Who Needs a Medical or Vaccine Record Translation?
Medical documents and vaccination records are often requested for official processes. If your documents are not in English, you will usually need a certified translation to avoid delays or misunderstandings.
| Situation requiring a medical translation | Examples of documents |
|---|---|
| Immigration and visa applications | Vaccination records, medical exams, clinic letters, test results, medical history summaries. |
| Healthcare registration or treatment abroad | Discharge summaries, prescriptions, imaging reports, diagnoses, allergy and medication lists. |
| School, university, and childcare requirements | Immunisation records, vaccination cards, school health forms, paediatric records. |
| Employment and occupational health checks | Vaccination evidence, screening results, fitness-to-work letters, medical clearance notes. |
| Insurance claims and underwriting | Medical reports, lab results, hospital records, evidence supporting a claim. |
| Legal matters and court evidence | Medical evidence bundles, expert reports, injury documentation, treatment records. |
| Personal records when relocating | Ongoing condition summaries, treatment plans, vaccination history, long-term care notes. |
Pricing and Service Features
Our per-word pricing is designed to stay fair across document types, including records that contain repeated headers, tables, and administrative text. Upload your files to receive an instant quote based on the actual content.
Instant Quotes
Upload a scan or photo to receive a quote immediately.
Express Options
If you are working to a deadline, choose express at checkout or message us via chat.
Digital + Hard Copy
Certified PDF delivery as standard, with posted hard copies available on request.
Privacy and Security
Medical records are sensitive personal data. We treat privacy as non-negotiable.
Documents are uploaded through a secure connection and handled by authorised staff only. Files remain within Certling and are retained only as long as needed to complete the work, then securely purged from our servers.
Security basics
- Secure upload and storage
- Access restricted to authorised staff
- Retention minimised
- Files purged after completion
How It Works
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Upload your documents
Medical records, vaccine certificates, lab results, clinic letters, prescriptions, and more.
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Receive an instant quote
Pricing is calculated from the content, using our transparent per-word model.
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Translation and quality checks
A qualified translator produces the translation, then we run checks for consistency and completeness.
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Delivery
Receive a certified PDF. Hard copies are available if requested.
Common Use Cases
Immigration
Certified translations are often needed for visa and residency applications, including vaccine and medical evidence.
Medical treatment abroad
Ensure clinicians can quickly understand history, diagnoses, medications, and test results.
School and employment
Vaccine records and health documents are commonly required for enrolment and occupational checks.
Legal and insurance
Medical evidence may be required for claims, proceedings, or compliance documentation.
Personal records
Keep medical history accessible across languages when relocating or managing long-term care.
Frequently Asked Questions
Do medical translations need to be certified?
Often, yes. Immigration authorities, schools, and some healthcare providers request a certified translation. If you tell us where you are submitting the document, we will certify and format it appropriately.
Can you translate handwritten medical notes?
Sometimes. If handwriting is unclear, we will flag it and may include a note in the translation. For best results, upload the clearest scan or photo available.
How fast can you deliver?
Turnaround depends on length and clarity. Express options are available if you are working to a deadline. Upload your document to see the expected delivery options at checkout.
Will you keep my medical records?
We retain files only as long as needed to complete the work, then securely purge them from our servers. Access is restricted to authorised staff.
What documents can you translate?
Vaccine certificates, immunisation records, test results, clinic letters, discharge summaries, prescriptions, imaging reports, and other supporting medical documents.
Get an instant quote for your medical translation
Upload your document to receive pricing immediately. Certified PDF delivery included. Hard copies available on request.
